Outlook

How can I merge multiple contacts databases?

Contacts on Mac

Episode 1523

Dale from Santa Monica, CA

Dale has an Apple and Outlook contact list. He'd like to merge them. How can he? Rich says that the iPhone doesn't do a good job where the contacts are located. But the Mac contact app does. So Rich says to sync all the contacts to his Mac. Add them in his contacts app, and then sync it. Then, Rich recommends using Google contacts as his main contact manager. He can add his Google account in there by clicking the plus sign.

Why can't I read my Gmail in Outlook?

Episode 1519

Lloyd from Billings, MT

After having his computer replaced, Lloyd opened his Outlook, and now his email disappears or deletes when he tries to read them. What is going on? Leo suspects that the technician did a lousy job moving over his data and apps. Leo recommends to log into Gmail online and verify that your email is actually there. It's probably still there. Then, what Leo would do is reconfigure Outlook under account settings. Delete Gmail and then reconfigure it. You can google how to setup Outlook with Gmail. It's easy to redo it. There's also a repair Outlook option under Programs and Features.

What happened to my Outlook address book?

Microsoft Outlook logo

Episode 1514

Maurice from Clairmont, CA

Maurice's Outlook contacts disappeared and now he can't send group emails. Leo says there could be a few things happening. Outlook's autocomplete is constantly looking at the contacts, and if it's missing, then it can't read them. If it's intact, then it should come out, including his group list. Carbonite will backup his data, but if the link between his contacts and the group list is broken, then that could be part of the problem. He should try and verify that his address book is there. If the address book is gone, then there is the problem. If the list is there, then he can back it up.

Why can't I see images in Outlook?

Outlook Email

Episode 1495

Ron from Charlotte, NC

Ron has messed up his Outlook. Now he can't see any images in the body of the email, and it won't download any graphics. Leo says that's a good thing! Outlook disables downloading jpgs by default because they can be hacked to include malware. That's called HTML email and it's a bad idea. So he'd have to opt-in to enable it, but Leo wouldn't. Plain text emails are always best. But if he really wants to, he can go into the Trust Center and change the settings.

How can I prevent getting spam?

Gmail icon

Episode 1478

Terry from Bozeman, MT

Terry's computer has gotten old enough that it can't be updated anymore. How can she set up a new computer so that it won't get spam? Leo says that free email is prone to spam, but each has varying degrees of spam filters. Gmail has really good spam filters, for instance. Leo recommends Gmail and she can have it go get her Outlook mail, then filter out the spam. She can also keep the mail on the webmail server, so it never stays on her computer.

How can I get rid of spam in Outlook?

Gmail Icon

Episode 1477

Larry from Burbank, CA

Larry is tired of spam and wants to know how to get rid of it in Outlook. Leo says to wash the email through Gmail. He can open an account at Gmail, and then have it pick up his Outlook mail. That way Google will wash the spam out of his email and then he can pick it up through his Outlook client. That's free. There is a paid service called OnlyMyEmail, but Leo says that Gmail does a great job.

How can I protect my email account in Outlook?

Email

Episode 1472

Nathan from Canada

Nathan gets a lot of "sketchy emails," and he wants to know how he can avoid that. Leo says he really can't avoid it, but most email programs can render any malware written into an HTML formatted email neutral. If he's using his mobile device, there's really no exploits that can hijack the phone. It's possible, but not at all likely. Malware emails are more dangerous in a browser rather than an email client. He can turn off HTML in the settings if that worries him, though.

How can I move my Outlook data to a new computer?

Microsoft Outlook

Episode 1446

Lance from San Diego, CA

Lance bought a new Dell XPS 15 with a 4K screen for Christmas and he wants to know how to move his data and apps over to it from his old one. Leo says he isn't a fan of the transfer wizards because they usually bring over stuff that causes problems. So Leo recommends installing all of his apps separately. Backing up Outlook is fairly easy. Outlook stores everything in a file called Outlook.PST. So he can save that and then move it over once he's reinstalled Outlook on his new laptops. Or he can archive and install.